Programme Coordinator Position with CTL Ireland Centre for Travel and Learning

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CTL Ireland wishes to recruit a Programme Coordinator to work with the operations of our travel and learning programmes in Ireland.

 

CTL Ireland offers customised educational and immersion programmes in Ireland for groups and individuals

 

Our mission is to provide educational and experiential learning experiences that:

• Meet the highest standards

• Develop life and vocational skills

• Broaden academic perspectives

• Foster global citizenship

• Encourage personal development

 

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THE POSITION

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The Programme Coordinator will be responsible for the organisation and administration of CTL Secondary School programme and will provide assistance with the administration of other CTL programmes as needed.

 

 

Specific duties will include:

Coordination of Secondary School in Ireland

CTL runs a small Secondary School programme where participants stay in a host family and go to a local secondary school from 3 months to 9 months. Participants are aged 14-17 years old and come from EU countries.

The successful candidate will coordinate the administrative and personal support aspects of the programme, this includes:

• Providing support to secondary school students coming to Ireland

• Liaising with partners overseas on all aspects of programme administration

• Liaising with local partners on all aspects of programme administration and operations

• Occasional travel to meet with participants and local partners

• Preparing and delivering orientation workshops

• Arrival and departure assistance at airport (Dublin or Cork)

• Processing Garda Vetting for host families

• Proactively solve operational problems following guidance of CTL directors

• Apply organisation’s policies and procedures

 

Administration Assistance with other CTL programmes

The successful candidate will assist as needed with the administration of the other CTL programmes:

• Group Programmes (College and High School study groups, Leisure groups) and personal support aspects of the programme

• Individual volunteer Programme (individual volunteer and internship placements)

Tasks include:

• Booking and re-confirmations of various elements of group and individual programmes: accommodation, visits, meetings, transport and meals.

• Liaising with partners overseas on programme administration

• Liaising with local partners and service providers on programme administration and operations

• Assist with orientation workshops

• Arrival and departure assistance at airport (Dublin or Cork)

• Processing Garda Vetting for individual participants

• Apply organisation’s policies and procedures

• Proactively solve operational problems following guidance of CTL directors

 

 

 

THE PERSON

 

The ideal applicant will be people oriented and highly organised with an ability to get things done. They will take ownership and pride in their work and be proactive and innovative in updating systems and procedures.

 

Candidates with the following skills/qualities/experience will be prioritised

• Bachelors Degree in a relevant discipline or equivalent

• Minimum 4 year’s work experience in administration/coordination

• Experience working as part of a team

• Problem solver

• Proven initiative / Ability to manage own workload and set priorities while maintaining a strong attention to detail

• Highly organised with excellent time management and planning skills and an ability to get things done on schedule

• Highly flexible with an ability to multi-task

• Strong communication skills (written & verbal)

• Excellent interpersonal skills, including the ability to build relationships with a wide range of people

• Excellent IT, record keeping and administration skills

• Full drivers license preferable

 

 

Desirable Knowledge

• Knowledge of Child Protection legislation and good practice

• Knowledge of Ireland and Irish culture

• Knowledge of intercultural exchange programmes

 

GENERAL INFORMATION

 

Start Date: to be confirmed (towards the end of January)

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Location: This is primarily a work from home position with meetings/visits, mainly around Munster, Cork city and Dublin. The successful candidate should preferably be based around Munster.

 

Duration: One year contract including a 6 month probation period

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Working hours: This is a part time position. The successful candidate will work 32 hours (80% of full time – 40h) across 4 to 5 day working week

 

Salary: €27,200 per annum (equivalent to €34,000 full time pro-rata)

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Holiday entitlements: 21 Days per annum + public holidays

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Deadline for application: Friday the 2nd of December 2022

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Garda Vetting will be required for the successful candidate prior to employment

 

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How To Apply

 

Please send application form by email to Aisling Meade (aisling [at]  ctlireland.org)  by 11am on Friday the 2nd of December 2022. Interviews will be held on a rolling basis. Any queries about the role, please contact Aisling Meade on 083 0627326

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